Credit card processing

Departmental credit card processing

Credit card payments can ONLY be accepted through a University of Alaska (UA) approved credit card processor. The current UA approved processor is TransFirst.

Credit cards may be accepted in-person or over the phone for payment. However to do so, a department must:

  • Only allow individuals to accept and process card holder data if they have read the UA PCI Policy (PDF) and completed the .
  • Use the Credit Card Authorization Form (PDF) if the payment is taken over the phone.
  • Immediately process the credit card payment or lock the card holder information in a secure location and process within 24 hours.
  • Shred the credit card information immediately after processing in a cross-cut shredder.
  • Deposit amounts in excess of $500 daily. Lesser amounts must be deposited weekly.

Credit card processing options:

If your department has an existing Merchant Account (MID), there are several UA approved credit card terminals available for different processing environments. (Please note: MIDs are only approved on a usage basis. Current MIDs with low usage may also be closed and directed to eCommerce credit card processing or may use our Departmental Use Terminal. Contact the ÎÞÂëÂÒÂ× Office of the Bursar for more information.)

Terminal Options - ALL OPTIONS MUST PROCESS THROUGH A PCI COMPLIANT NETWORK. ÎÞÂëÂÒÂ× WI-FI IS NOT COMPLIANT.

  • Standalone Wired Credit Card Terminals
  • Wireless Credit Card Terminals (Must process on cellular data network. Monthly data plan network charges will apply)

*iPhones and Tablets MUST be locked down by OIT to be compliant.

Equipment order forms

Prices on order form. Return to ÎÞÂëÂÒÂ× Office of the Bursar for processing.

If your department does not have a Merchant Account (MID), you may occasionally accept credit card information and come to the ÎÞÂëÂÒÂ× Office of the Bursar to process the credit card(s) on our Departmental Use Terminal. Complete the following forms to do so:

***This option absolutely cannot be used to accept credit card payments at events or conferences.***