Move-in Guide
Get packed, it's time to move into your residence hall! Make sure that you have a valid housing contract, and prepare to enjoy the true college experience at the University of Alaska Fairbanks.
How to Move In
Confirm your Room Assignment and Check-in Time
Log in to your MyHousing Portal, check your assignment information carefully and make sure everything looks correct. You can schedule a check-in time when you confirm your assignment.
Submit your Health Records
Per Board of Regents' policy 09.11.010, all students living in high density campus housing must provide immunization documentation to the Student Health and Counseling Center to show that they're compliant with the immunization requirements.
Immunization Requirements:
- Meningococcal (MCV4) (Last one administered after the age of 16. Required for those 16-20 years of age.)
- Tetanus (Tdap, TD) (Last one administered in the last 10 years.)
- 2 Mumps, Measles, Rubella (MMR)
- Tuberculosis Skin Test (TB) (Required with initial move-in.)
How to upload your records:
- Sign into your
- Log in using your UA student ID number and password.
- Enter your birthdate.
- The next page will provide you with a menu to view your immunization record and upload immunization documents.
How to check if you're compliant:
- Log into your
- Choose ‘Personal Information’
- Choose ‘My Info’
Non-compliance will result in cancellation of your housing assignment. If you're missing a required immunization or have issues accessing your portal contact the ÎÞÂëÂÒÂ× Student Health and Counseling Center at 907-474-7043.
Connect with your Roommate(s)
Log in to your MyHousing Portal to view your roommate and/or suitemates' name(s). If you and your roommate(s) completed a Yada Assessment, you can learn more about each other by viewing your Yada Roommate Report! You can also click on your roommate(s) name(s) to get their email address. Reach out to them directly and share things like your academic plans, common interests and what each of you will contribute to your room's set up.
Check In to your Room
PolarExpress Card
You'll need a PolarExpress Card to access your hall and use your meal plan. The Office of the Bursar issues PolarExpress cards. You'll fill out the on the Office of the Bursar's website to initiate the process.
Key(s)
At check-in, you will be issued apartment/room keys or a combination, depending on your area. It is illegal to duplicate university keys, and lending or sharing your key is prohibited. If your keys are lost or stolen, a $150 replacement charge will be billed to your UA account. Contact Residence Life staff immediately if your keys are lost or stolen.
Room Condition Reports (RCR)
A room condition report is an inventory of the items in your room and their condition at the time of check-in. You can view your RCR in your MyHousing portal. You have 48 hours to review and dispute your RCR. When you check out of your room, the RCR will be utilized to assess any damages that were not listed on the RCR at the time of check-in.
Move-in Day is part of New Student Orientation (NSO). All new bachelor students registered for 12 or more credits (6 credits in-person), including transfer students with 30 credits or fewer and international undergraduate students (including F-1 and J-1 visa status) are automatically registered for NSO. Other students are welcome to join the fun and simply need to register to save their spot.
Things to keep in mind
To arrive on campus before the official move-in day, each individual resident will need to submit an Exception to Housing Agreement in the Housing Portal.
Early arrival students may be housed in a temporary room until they're transitioned to their fall or spring room assignment.
Any early arrival requests are considered on a case-by-case basis and aren't guaranteed. Communicating any changes as soon as possible to Residence Life ensures you the best possible experience.
Review the items to bring checklist for items you should bring — and things not to forget. Most students bring too much stuff. The best advice we've heard is to set out everything you want to bring, then pack and bring half of that!